Title: Senior Procurement Officer

Provided by: International Foundation for Electoral Systems (IFES)

Expected starting date: June 10, 2024

IFES is a non-profit, non-partisan international organization. As the global leader in democracy promotion, IFES advances good governance and democratic rights by providing technical assistance to election officials; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. Since 1987, IFES has worked in over 145 countries, from developing democracies to mature democracies.

Since 1994, IFES has played a significant role in promoting electoral, administrative, and legal reform in Ukraine. In cooperation with partners in Ukrainian civil society and the Central Election Commission (CEC), IFES is working to foster dialogue on electoral reform, build the capacity of local NGOs, institutionalize best practices in training election officials and ensure more equal representation in the electoral process for disadvantaged populations, especially women, representatives of national minorities and persons with disabilities.

IFES Ukraine is seeking qualified applicants for the position of Senior Procurement Officer

The Senior Procurement Officer will be responsible for providing support with procurement-related activities under the supervision of IFES Ukraine Senior Compliance and Subaward Manager.

MAIN DUTIES AND RESPONSIBILITIES:

• Conduct procurement activity; maintain accurate and complete procurement records (including solicitation and selection process, debarment checks, and contracts/subawards); monitor process for compliance with IFES rules;

• Manage all contract-related processes, including monitoring BOAs and other agreements, ensuring completion of scopes (in cooperation with project leads) and payments (in collaboration with finance and project leads).);

• Draft contracts for suppliers and consultants; review Scopes of Work and payment terms with the program and financial staff to ensure completeness and compliance with IFES rules;

• Provide support in the process of project (program) registration/accreditation;

• Ensure that internal shared folders are maintained, complete, and up to date.

• While ensuring compliance, provide ongoing support, guidance, and advice to the IFES Ukraine team on procurement processes. Support the procurement team in conducting training on policies compliance;

• Translate written documents and/or provide verbal translation for the Procurement team as required

• Other position-related duties as assigned.

SKILLS and SPECIFICATIONS

• Strong analytical skills and ability to manage multiple initiatives within prescribed timelines;

• Ability to work and complete tasks with limited supervision;

• Value operating in a collaborative and cooperative environment;

• Excellent communication, presentation, and briefing skills;

• Ability to show initiative, good judgment, and resourcefulness;

• Conduct himself/herself with integrity and function ethically.

EDUCATION and QUALIFICATIONS

• Bachelor’s Degree in a relevant field (Business administration, Marketing, Economy, etc.);

• Minimum of five years of relevant work experience with a Bachelor’s degree or minimum of four years of relevant work experience with a Master’s degree;

• Demonstrated professional experience in procurement in Ukraine;

• Proven experience in implementing donor-funded technical assistance projects is an advantage;

LANGUAGE SKILLS: Fluency in English and Ukrainian languages is required.

TRAVEL: Travel may be required.

This position is based in Kyiv, and the incumbent will be expected to work on-site.

Interested candidates are invited to submit their CV and a Letter of Interest in English, with “Senior Procurement Officer” in the subject line, to [email protected]. We will review candidates on a rolling basis.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES encourages people with disabilities and from other diverse backgrounds to apply.