Requirements

At least 5 years of directly relevant work experience in an international environment. Experience of working with international donors or in international representative offices is strongly preferred.

• • Qualified accountant/Finance graduate. University degree.
• • Native Ukrainian speaker. 
• • English sufficient for professional purposes.
• • Demonstrated success working under pressure and tight deadlines.
• • Excellent Computer literacy (MS Office 365 applications, 1C, M.e.doc, Artzvit, Vchasno, Outlook, etc). Advanced Excel skills.
• • Strong professional knowledge and understand the principals of month end closing and reporting, taxation, internal controls. 
• • Profound knowledge of Ukrainian accounting, tax legislation, Labor Law.
• • Experience in financial documentation and archiving.

Key Duties and Responsibilities:

• • Review of payment requests generated by staff, verify the registration and coding of all financial transactions in accordance with financial procedures ensuring that all back-up documentation and approvals are available for transactions.
• • Work with Electronic banking system, bank statements processing, preparation of payment runs after approval, bank reconciliations.
• • Conduct bank-related matters and paperwork:  foreign economic activity, bank mandates updates, e-keys, registering new signatories, open-close cards, submitting replenishment requests, etc.
• • Enter and process field office program and project expenditures in the internal accounting software (IODD) and submit expenditures to the head office on monthly basis.
• • Day-to-day bookkeeping according to the national legal requirements of Ukraine, methodological principles of accounting for NGO and as per corporate policy and donor`s rules: fixed assets, materials, funds, settlements and other assets, equity and liabilities, income and expenditures, accruals, provisions.
• • Maintain financial ledger and ensure that cash and bank transactions are updated daily.
• • Review all payment requests, ensuring that all related back-up documentation complies with the organization’s policies and appropriate regulations and approvals are available for processing of payments.
• • Ensure all relevant financial, contractual and personnel documentation is filed in both hard copy and scanned and saved in project digital files.
• • Maintain custody of the office cash funds.
• • Petty Cash reconciliation. Perform monthly Petty cash count.
• • Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented.
• • Record cash and bank transactions in the Cash and bank registers.
• • File, prepare scan-copies of cash and bank vouchers, supporting documents, maintain voucher filing system such that files are updated, complete and safeguarded.
• • Integration of financial data, postings into IODD financial accounting.
• • Regular reporting to the local authorities (tax, statistic, labor department, etc.).
• Prepare and submit monthly package of financial statements: Balance Sheet, Profit & Loss, Trial Balance, Cash Flow.
• • Provide regular information to the Finance & Administration Coordinator on the state of finances.
• • Tax calculation and payment to the relevant tax authority on timely manner.
• • Financial vs Local GAAP reconciliation and provide detailed and timely commentary to justify the reconciling differences.
• • Complete all financial tasks and provide support required for the financial month-end and year-end closing within the corporate deadlines.
• • Reconciliation of all GL accounts: cash, bank, deposits, expenditures, contracts, etc.
• • Interact with business partners in compliance to the requirements of Ukrainian legislation when supplying goods, performing works, providing services. oversee the legal and financial correctness of agreements, carry out correct and timely payments.
• • Handle vendors’ and suppliers’ accounts including invoices, general ledger maintenance, journal entries. 
• • Assistance with external audit requests for any required supporting documentation.
• • Support compliance with the internal control framework and in-country regulations. Keeping track of latest changes in Ukrainian Labor, tax, and accounting legislation.
• • Maintaining an accurate inventory of all project equipment, showing location, user, condition. Participation in stock takes of assets, funds, calculations, liabilities.
• • Liaise with project field offices to ensure seamless financial operations between sub-offices.
• • Review employee Travel & Expense reports for accuracy and completeness and ensure that expense reports have been fully approved before payment.
• • Coordinate with HR Officer on Personnel issues and requests according to Ukrainian Labor Code, internal policies, procedures, including hiring, dismissal, vacation, sick leave.
• • Assistance with drafting HR and operations orders.
• • Maintain employment agreements and other employment documents in HR files, ensure confidentiality and no access policy.
• • Payroll calculation. Ensure all Payroll sheets are signed by staff and filed properly to salary transactions.
• • Administer health insurance process for the team, registering employees at the bank for the salary plan.
• • Perform any other financial tasks assigned by the supervisor, Country Director and/or project leadership. 

Please send your CV with salary expectations by email [email protected] until September, 8.