VACANCY NOTICE

OFFICE: NATO Liaison Office under the NATO Representation to Ukraine

TITLE: Project Assistant

GRADE: LES 4

WORKING HOURS: Full time

LOCATION: Kyiv, Ukraine

DEADLINE: 12 June 2023 COB.

1. SUMMARY

The NATO Liaison Office in Ukraine (NLO) was established in 1999 to facilitate political and military dialogue and co-operation between the Alliance and Ukraine. In recognition of the growing importance of the NATO-Ukraine partnership, the NATO Representation to Ukraine (NRU) was established in March 2016. The NRU is composed of the NLO and the NATO Information and Documentation Centre (NIDC) and is led by the Head of the NATO Representation to Ukraine.

At their meeting in Warsaw on 9 July 2016, the Heads of State and Government of the NATO-Ukraine Commission endorsed the Comprehensive Assistance Package (CAP) for Ukraine. The objective of the Package is to consolidate and enhance NATO’s assistance for Ukraine. This will enable Ukraine to become more resilient, to better provide for its own security and to carry out essential reforms, in particular in the security and defence sector. In response to the Russian invasion of Ukraine, at the 2022 NATO Summit in Madrid, Allied Heads of State and Government endorsed the Political Framework for the Extraordinary Review of the CAP aimed at delivering urgently needed non-lethal military assistance to Ukraine and supporting Ukraine in long-term recovery.

The CAP is a fast-paced, multidimensional co-operation framework, requiring close co-operation between NATO and Ukraine and effective inter-agency co-ordination in Ukraine, including day-to-day management of CAP activities across all of its work strands, and work to ensure the involvement of several organisations of Ukraine’s defence and security sector being involved in implementation of the CAP.

This job announcement presents a perfect opportunity for a professional interested in joining the CAP Team at the NLO and work on delivery of CAP activities in Ukraine.

2. QUALIFICATIONS AND EXPERIENCE

• •  ESSENTIAL

The incumbent must possess:

• • a first level university degree;
• • a minimum of two years of work experience in administration;
• • a minimum of one year of work experience in project management;
• • some previous experience in drafting reports and memos, and making presentations;
• • language proficiency: English, level 4 (Upper Intermediate); Ukrainian, level 6 (Proficient);
• • excellent computer skills (MS Office applications);
• • no criminal record and pass security clearance.

• •  DESIRABLE

The following would be considered an advantage:

• • previous work experience in a similar position;
• • previous work experience in an international organization, embassy, and/or in a military environment;
• • flexibility to work outside of normal working hours when necessary;
• • very high English language proficiency, level 5-6 (Proficient).

3. MAIN RESPONSIBILITIES

• • participate in planning, implementation, monitoring and evaluation of projects;
• • support the day-to-day implementation of assigned projects;
• • work with third parties (NATO Headquarters, embassies, international organisations, national partners, vendors);
• • support the preparation of the CAP/project budgets and expenditure reports; conducting tender procedures; management of the projects information system and data filing, reporting and other project-related activities;
• • conduct written and oral business communication, prepare events, meetings, and visits in the framework of specific projects, as requested;
• • translate correspondence and non-technical texts from English into Ukrainian and vice versa;
• • maintain a professional, courteous and responsible client-oriented attitude;
• • maintain the absolute confidentiality and security of NATO/CAP information;
• • perform other duties, as required.

4. INTERRELATIONSHIPS

The Project Assistant will work in adherence to the “One NATO” approach and take into account guidance and advice provided by the Head of the NLO. S/he will report to the Defence and Security Cooperation Team Leader for the Comprehensive Assistance Package for Ukraine in the NATO International Staff Operations Division through the Programme Deputy Team Leader

5. COMPETENCIES

The incumbent must demonstrate:

• • Achievement: Works to meet standards.
• • Clarity and Accuracy: Monitors and checks work or information.
• • Customer Service Orientation: Discovers and meets customer needs.
• • Flexibility: Adapts and works effectively within a variety of situations.
• • Initiative: Is decisive in a time-sensitive situation.
• • Organizational Commitment: Supports the organization.
• • Self-Control: Responds calmly.
• • Teamwork: Co-operates.

6. CONTRACT AND REMUNERATION PACKAGE

For the selected candidate, we can offer a competitive salary , which is not exempt from taxation, social benefits (health care, including health and accident insurance), a generous leave package, and the opportunity to work in a very inspiring international environment.

The successful candidate will be offered a 3-year full time contract with possible extension, based on continued programme funding and satisfactory job performance.

7. HOW TO APPLY

Interested candidates are invited to apply by sending an email to the following address:

[email protected]

Please indicate “NATO-CAP Project Assistant” in the subject line of the email.

Please attach the following documents (in English):

• •  CV/Resume (maximum two pages);
• •  Cover/Motivation letter highlighting how the candidate meets qualifications stated in this vacancy announcement (maximum one page);
• •  Contact details of at least two referees, preferably previous or current employers.

8. DEADLINE

The deadline for submission of the required documents is 12 June 2023 COB. Only shortlisted candidates will be contacted for the interview. Written, practical and language tests may also be conducted.

The selected candidate is to undergo security and suitability vetting as a condition of employment prior to taking up the position. The selected candidate should also be found medically fit to perform duties on the basis of a completed questionnaire.