HUMAN RESOURCES MANAGER

FINANCIAL SECTOR REFORM ACTIVITY (FSR), UKRAINE

The Financial Sector Reform Activity (FSR) in Ukraine is a five-year program funded by the United States Agency for International Development (USAID) and managed by DAI Global LLC (DAI). The purpose of the activity is to transform the country’s financial sector into a sophisticated, well-functioning, competitive market that is aligned with European Union (EU) standards and integrated into international financial systems. This transformation will mobilize private finance for sustained economic growth in Ukraine. The FSR is looking for candidates to fill in the Human Resources Manager position.

ROLES PURPOSE:

The Human Resources Manager supports the project team in all activities related to Human Resources according to DAI’s policies and procedures, and USAID requirements. S/he will manage and oversee regular project recruitment and human resource activities. S/he supports DAI recruitment and staffing and reports to the Finance and Administration Director.

OBJECTIVES AND DUTIES:

Human Resource Management:

     •   Identify qualified candidates, invite and encourage prospective candidates for employment. Screen candidates in collaboration with the hiring unit, shortlist candidates; Participate in interviews, and make hiring recommendations; Inform short-listed candidates for test/interviews and the final result; Notify applicants of results of selection process and prepare job offers; Check references and suitability of applicants before making the offer; Discuss recruitment policies with superiors to ensure effectiveness of selection techniques and recruitment programs; Ensure transparent and bias free recruitment process

     •   Ensure recruitment is compliant with the DAI policies and procedures as well as USAID requirements and Ukrainian laws

     •   Provide applicants and new hires with information about the job including hours and pay, tasks, responsibilities and working conditions

     •   Plan and deliver training sessions with regards to human resources

     •   Establish calendar and process for completing annual and probationary employee performance evaluations. Train supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – managing any resulting staffing change requests and contract amendments – ensuring that policies and procedures are followed according to the Personnel & Policy Manual

     •   Establish and maintain a database of all employee contracts with dates of contract start, termination and dates and information on starting salary and increases; Coordinate and supervise preparation of employment agreements for all Ukraine FSR staff and their timely extensions

     •   Assist in updating personnel and policy manual, review and/or advice on policy change, dissemination, and implementation of new policies from HO or management

     •   Ensure all documentation is provided to departing staff including exit orientation, return of all project properties to relevant departments; assist in drafting termination letters (when needed) and orient departing employees on benefits they are entitled to

     •   Enter HR data into Technical & Administrative Information System (TAMIS) and generate required reports

     •   Ensure accurate recording of office personnel and pay records, including, but not limited to, leave taken and available, and advise the Finance and Administration Director of the status of such issues monthly

     •   Supervise/Manage maintenance of all staff timesheets, prepare bi-monthly timesheet reports to finance including leaves taken, changes in status, increases or transfers for the payroll

     •   Establish and maintain system for personnel files

     •   Establish and maintain a complete set of Organizational Charts, update and distribute them regularly to key staff within the project

     •   Manage all closeout related duties for Human Resources throughout final project closedown

     •   Perform other related duties as required

QUALIFICATIONS:

     •    At least 8 years work experience in Human Resources, including recruitment, negotiation, employee performance management, and compliance

     •    At least 2 years’ experience working on USAID or other donor-funded projects preferred

     •    Bachelor's or master’s degree in human resource management or related field

     •    In-depth knowledge of Ukrainian labor law

     •    Computer literate with e-mail, word processing and spreadsheet experience

     •    Ability to multi-task and prioritize tasks. Excellent negotiation, presentation, and organizational skills. Ability to work independently and as part of a team

     •   Fluency in English and Ukrainian is required

Please submit Cover Letter and CV to [email protected] by September 15, 2022