The Base Manager oversees the day-to-day operational implementation of projects and security in the respective base. The Base Manager also supports Project Managers to ensure that projects address beneficiary needs and are implemented according to ACTED’s global strategy, donor guidelines, approved work plans and budgets.

Positioning

Context analysis:

a)      Analyse the sub-area’s socio-economic situation, (donor) trends, needs and gaps;

b)     Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the sub-area/base

Strategy Implementation:

Provide support in the implemetation of ACTED’s coutry program strategy in the sub-area/base identifying strategic opportunities for expanding ACTED’s work in the sub-area/base, and in particular

a)      Support in the identification of new opportunities and new sectors of intervention;

b)     Assist in consolidating and stabilizing programming;

c)     Review the geographic and thematic footprint;

d)     Ensure activities are relevant and meeting sub-area/beneficiary needs;

e)     Identify ACTED added-value

f)      Ensure humanitarian principals are adhered to;

Networking, positioning and general representation:

1. a) When requested, patrisipate in donor meetings at sub-area/ base level and communicate relevant information to the Country director and other relevant staff;
   b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at sub-area/base level ensuring maximum visibility of ACTED;
   c) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at sub-area/base level
2. d) When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at sub-area/base level

Management and Internal Coordination

Staff Management

a) Ensure that all staff in the base understand and are able to perform their roles and responsibilities related to base operations and link with the area Head of Departments
b) Promote team building, productivity and staff welfare
c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
d) Manage interpersonal conflicts among staff at base level
Internal Coordination
a) Facilitate interdepartmental communication and information sharing for a positive working environment
b) Ensure implementation of ACTED coordination mechanism at base level (WAM, FLAT meeting, etc.)

Project Implementation Follow-up

Project Implementation Tracking 

1. Support Project Managers in project implementation through trouble shooting and eliminating blocking points
2. Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
3. Ensure that relevant project information are up-to-date and available for reporting purposes

Project Quality Control

a) Ensure the application of a practical field based M&E system/plan for each project

b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

c) Ensure beneficiary feedback mechanisms are in place

d) Support with the documentation of best practices and lessons learnt for projects implemented in the sub-area/base

FLATS Management

 Finance Management

1. Control project budgets at base level to avoid under/over spending
2. Ensure timely and accurate base finance TITANIC reporting

Logistics & IT Management

1. Ensure timely procurement and adherence to rules of origin and nationality at sub- area/base level
2. Ensure quality supply management at base level
3. Ensure proper asset management at base level and enforce asset investment policy
4. Ensure proper stock management at base level
5. Ensure sufficient and reliable means of communication at base level
6. Ensure timely and accurate base logistics TITANIC reporting

Qualifications
REQUIREMENTS

1. University-level education in social sciences, political sciences, research, or relevant field
2. Previous experience in research, data collection, secondary data review, analysis
3. Excellent knowledge of sources of secondary data (state statistics)
4. Excellent computer skills especially in Microsoft Excel, Word, and Outlook
5. Teamwork and working in a multicultural environment
6. Excellent English writing and speaking skills
7. Fluency in Ukrainian
8. Excellent presentation skills
9. At least 2 years of experience in working with local authorities and NGOs in a humanitarian context
10. Prior knowledge of the region
11. Available for travel to the settlements located within 5 km of the contact line
12. Ability to work in a cross-cultural environment requiring flexibility
13. Willingness to travel to other ACTED field offices

[email protected]