Location: Kramatorsk

Application Deadline:20/11/2021

Type of Contract: FTA

Post Level: GS-6

Expected Duration of Assignment: 1 Year with Possibility for extension

Please apply via https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1554

BACKGROUND

The Field Associate (FA) works under the supervision of the Humanitarian Affairs Officer of the OCHA Office in Kramatorsk. This position provides a range of services related to humanitarian coordination and the successful support of the OCHA office as the interface between the UN system, members of the NGO community, local and national disaster management authorities. The Field Associate keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions and humanitarian partners on routine subject matters under the direction of the supervisor. The incumbent is as well assigned to support effective and efficient functioning of the field office, full confidentiality in all aspects of assignment, maintenance of protocol procedures and organization of office information flow.

DUTIES & RESPONSIBILITIES

1. Provide support to OCHA Office in Kramatorsk in humanitarian coordination, preparedness and emergency response:

Coordination

• Support a constant information flow between the relevant partners and the OCHA Office on conflict/disaster related information.
• Support coordination of humanitarian assistance by national and international partners.
• Support preparation and update of situation reports following any new development and emergency situations
• Support collecting of standardized and qualitative information from individual agency by cluster approach

Preparedness

• Provide support to NGOs, the UN and national and local authorities in strengthening their disaster response capacity by:

• Support mapping of emergency response preparedness capacities
• Support inter-agency information management platform for emergency response preparedness
• Support development of common operational data for preparedness and response
• Monitor early warning indicators and assist in preparation qualitative/quantitative reports;
• Coordinate training needs identification of staff members.
• Support circulation of relevant early warning information amongst NGOs and UN partners.

Public Information and Reporting

• Draft and compile daily news updates, which include pieces relevant to the humanitarian situation in eastern Ukraine, based on the monitoring of media outlets and other news sources;
• Assist with organizing field trips to Government-controlled areas of eastern Ukraine to collect human-interest stories and other types of multimedia materials to be used by OCHA Ukraine in its communication efforts;
• Support with collecting and drafting human-interest stories, photo and video materials from the field locations, where humanitarian response is ongoing;
• Provide assistance in drafting social media posts and managing OCHA Ukraine’s social media accounts upon request.

Emergency Response

• Support the dissemination of relevant information to the in-country Humanitarian partners and authorities, as appropriate
• Ensure support for all other administrative and substantive processes required for successful fulfilment of OCHA mandate in Ukraine.

2. Administrative/field support functions focusing on achievement of the following results:

• Preparation of reports in accurate and timely manner;
• Ensure supervision of travel services and provision of support to personnel during field missions;
• Collection of data and other information relevant to OCHA and report to the supervisor accordingly;
• Gather and process information on humanitarian needs and responses
• In coordination with humanitarian partners, assist in provision of assistance in the areas of information and coordination management;
• Keep regular contacts with local authorities, humanitarian partners as requested by supervisor;
• Support interoperability and data exchange within UN agencies and NGOs;
• Perform any other duties as assigned by the Supervisor.

3. Supports facilitation of knowledge building and knowledge sharing through:

• Identification, documenting and drafting of best practices and lessons learned.
• Participation in training for staff on administration and other related areas;
• Briefing/debriefing of staff members on issues relating to area of work;
• Sound contributions to knowledge networks and communities of practice.

IMPACT OF RESULTS

The key results have an impact on the success of preparedness and emergency response of the humanitarian community in Ukraine within specific areas of coordination and information sharing. In particular, the key results have an impact on the design, operation and programming of joint inter-agency preparedness and emergency response activities.

RECRUITMENT QUALIFICATIONS

Education

• Secondary Education. Bachelor’s degree in Political or Social science, International Relations, Administration, Philology/Linguistics or other related field is desired but is not a requirement.

Experience

• 6 years (with secondary education) or 3 years (with Bachelor degree) of progressively responsible experience in office management, support in coordination or other related field is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) is required.
• Familiarity with UN system and the field of humanitarian affairs is an asset.
• Experience in handling of web-based management systems is desirable.
• Sound knowledge and familiarity with the humanitarian and overall social, legal, security and economic context in eastern Ukraine is desirable.
• Experience in public information and reporting field is desirable.

Language Requirements

• Fluent written and spoken English, Ukrainian and Russian