Under the supervision of the Administrative Officer, Administrative assistant / Accountant will assist him/her in the following tasks: accountancy and reporting under Ukrainian legislation; accountancy on MdM standards; administration tasks.

FUNCTIONS

Accountancy

• Generate, print and file logs on accounts.
• Keep correct records of settlements, document and reflect in accounts.
• Properly reflect in accounts all operations on the movement of goods and payments.
• Do bank statements in the accountancy programs.
• Prepare MdM mission national staff salary amounts
• Calculate leaves and sick leaves and tax amounts for all national staff
• Calculate taxes for insurance payments for MdM mission staff
• Collect and record all data needed for staff payments.
• Prepare, organize and control all payments to MdM mission national staff
• Prepare, organize and control payment of expenses related to the daily operation of Kyiv office after verification that purchase procedures are respected
• Prepare, verify with Administrative Officer and give to Fiscal authority all reports according to Ukrainian legislation.
• Perform other tasks from supervisor related to his/her work.

 Human Resource Administration Management

National Staff

• Share the vacation requests for the base with the HR Officer
• Prepare leaves orders 
• Record all documents related to the staff in accountancy and ensure all staff documents are compiled properly and signed
• File all HR documents, with special care given to staff files archiving according to the instruction of HR Officer
• Following up and update MdM mission national staff HR’s administrative archives: personal documents, leaves follow up, payment sheets, etc.
• Register and control terms and amounts of charges and taxes paid
• Prepare orders for business trips and calculate per diem 
• Inform Tax service regarding recruitment of new employees 
• Inform Social Security Fund regarding sick leaves to request funds for its covering by Social Security Fund 

 International staff

• Guide new staff on the procedure of obtaining the visa and residency permit (on request)

 Legal and administrative management 

• Keep Administrative Officer informed about any modifications in the procedures
• Conduct visits to the state agencies for receiving information or clarifications for any administrative issues when needed 

Logistic support

• Prepare Mission requests for any purchases related to the base (on request)
• Prepare service contracts
• Manage smooth communication with vendors

Other duties

• Participate to meetings with the general coordinator and Administrative Coordinator
• Perform other additional activities that do not contradict this Job description on request of Administrative Officer
• Do ad hoc translations

REQUIRED QUALIFICATIONS:

Academic background: Degree in finance or related field

Language requirements: 

• Advanced Russian and Ukrainian 
• English advanced (written and oral) is an advantage

Computer requirements: Competency in MS Word and Excel; 1C 8.2.

 EXPERIENCE:

The successful candidate must have:

• Minimum 1 year accounting/finance/HR experience.

 COMPETENCE PROFILE:

• Ability to work quickly, under pressure, and with short deadlines
• Necessity to manage priorities and to adapt them daily according to the context
• Flexibility to adapt to changing requirements
• Cultural sensitivity and ability to work in a multi-cultural environment-
• Ability to listen and share decisions
• Sense of humor
• Good writing and communication skills
• Team player
• Alignment with principles and ethics of Medicos del Mundo

To apply:

• Send CV + cover letter;

We offer:

• Fixed term contract (with possibility to extension);
• Salary according to the MDM salary Grid;
• Medical insurance.
• Full -time job
• Location: Kyiv

Deadline for applications - 23rd of May, 2021

Every application unanswered within 15 days after deadline must be considered as desestimated.