Background

The Humanitarian Adviser (HA) works under the overall supervision of the Deputy Head of Office, of the OCHA Office in Ukraine. This position provides the essential interface between the UN system, members of the NGO community, local and national disaster management authorities.

Duties and Responsibilities

Summary of Key Functions:

• Provide support to OCHA Office in Ukraine in preparedness and emergency response;
• Provide support to the extended Humanitarian Country Team (HCT) and humanitarian community in strengthening its disaster response capacity;
• Create and maintain strategic partnerships.

Key Responsibilities: 

• Ensure a constant information flow between the relevant national disaster management authorities and OCHA Office in Ukraine on conflict/disaster related information and extended HCT operations;
• Facilitate coordination of humanitarian assistance by national and international partners;
• Raise awareness amongst NGOs, the UN and Government of the various international and local tools, services and mechanisms available for emergency response and response preparedness;
• Provide support to NGOs, the UN and national and local authorities in strengthening their disaster response capacity by:
  • Ensuring follow-up and leveraging partner’s resources towards implementation of the Humanitarian Response Plan; 
  • Mapping emergency response capacities and identifying new opportunities and resources for identified gaps; 
  • Promotion of joint inter-agency information management platform; 
  • Support development of common operational data for preparedness and response;
  • Participate/ lead rapid needs assessment, analysis, and reporting tools and mechanisms;
  • Facilitating (in close partnership with relevant authorities and partners resolution of any access-related impediments for international humanitarian assistance.
• Monitor early warning indicators and prepare qualitative/quantitative situation reports;
• Advocate for and/or facilitate the incorporation of disaster preparedness in long-term development planning of the UN system and national development plans; 
• Identify training needs of humanitarian partners and the authorities in the field of emergency preparedness and response;
• Facilitate and contribute to the preparation of OCHA emergency cash grant and Central Emergency Relief Fund requests:
  • Participate in the development of strategies for addressing humanitarian needs, such as Flash Appeals and other humanitarian strategy documents, as appropriate;
  • Support the dissemination of relevant information to the in-country donor community, implementing partners, government and other relevant actors in humanitarian response, as appropriate;
  • Ensure support for all other administrative and substantive processes required for successful fulfilment of OCHA mandate in Ukraine. 

• Perform any other duties assigned by the Deputy Head of OCHA Office in Ukraine.

Impact of Results.

The key results have an impact on the success of preparedness and emergency response of the international community in Ukraine within specific areas of coordination, resource mobilization and information sharing. In particular, the key results have an impact on the design, operation and programming of joint inter-agency preparedness and emergency response activities, creation of strategic partnerships as well as reaching resource mobilization targets.

Competencies

Building Strategic Partnerships 

Level 1.2:  Maintaining a network of contacts:

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things;
• Documents and analyses innovative strategies/best practices/new approaches.

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Global Leadership and Advocacy for HCT’s Goals

Level 1.2: Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for HCT’s goals for a variety of audiences;
• Identifies and takes advantage of opportunities for advocating for HCT’s mandate/

Client Orientation

Level 1.2: Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Anticipates client needs and addresses them promptly.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment ;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Learning and sharing knowledge and encourage the learning of others.Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.