ABOUT IREX IREX (the International Research & Exchanges Board) is an international nonprofit organization specializing in education, independent media, Internet development, and civil society programs.

Founded in 1968, IREX has an annual portfolio of $50 million and a staff of over 500 professionals worldwide. IREX and its partner IREX Europe deliver cross-cutting programs and consulting expertise in more than 50 countries.

The Bibliomist program will provide Internet facilities to public libraries across Ukraine and provide accompanying training and assistance with advocacy for enhanced library support and services. The program has been operating under a Planning grant. During this stage, IREX has been networking with a wide range of stakeholders to gain a clear understanding of how the national-scale program can be most effectively designed. The national program began in the fall of 2008.

POSITION DESCRIPTION IREX seeks applicants for the position of Executive Assistant. His/her services will be solicited on a full-time basis to ensure the smooth functioning of the IREX management office in Kyiv and provide administrative support to senior management. This position is available immediately.

RESPONSIBILITIES AND DUTIES

• Be available to answer telephone and greet visitors during office working hours;
• Ensure that multiple phone calls and simultaneous visitors are greeted promptly and in a courteous and professional manner;
• Track location of all Kyiv staff in order to route phone calls and direct visitors appropriately;
• Operate fax machine, scanner and photocopier and provide guidance to other staff in their proper use;
• Route incoming and outgoing mail and arrange for pickup of express mail packages;
• Maintain a directory of contact information for government officials, library directors and other partners for use by the Bibliomist management team;
• Manage the meeting schedule and scheduling of use of the conference room;
• Assist in organizing conferences and other public events;
• Other tasks as assigned.

QUALIFICATIONS

• School diploma and at least two years of university education;
• At least 1 year of administrative experience in a modern office;
• A strong work ethic and attention to detail;
• A positive and cooperative attitude and willingness to work as a member of a team;
• Strong communication and customer service skills;
• Ability to multi-task;
• Polite and pleasant phone manner;
• Fluency (written and oral) in Ukrainian, Russian and English.

TO APPLY Please send your cover letter, resume and salary history with “CSD/EA/CG” in the subject line to [email protected].

No phone calls please. Only complete applications will be considered.