Проект міжнародної технічної допомоги «Лідерство, управління та врядування» шукає консультанта для оновлення посадових інструкцій, розробки Політики у сфері управління персоналом та Настільної книги працівника для УЦКС (далі - англ.).

Country Collaboration Initiative – Leadership Management  & Governance/Ukraine (CCI/LMG-Ukraine)

Scope of Work for Support to the Ukrainian Center for Socially Dangerous Disease Control (UCDC)

Reviewing UCDC Job Descriptions, Developing UCDC HR Manual and Employee Handbook

Total level of effort: up to 21days

Dates: September 07, 2015 – September 30, 2015

Background

The global LMG project (implemented by Management Sciences for Health) is a five-year Cooperative Agreement, funded by USAID with the objective to support health systems strengthening by addressing the gap in leadership, management and governance capacity of policy makers, health care providers and program managers to implement quality health services at all levels of the health system. In mid-2013, the Leadership, Management and Governance (LMG) Project began to work with UCDC, to build on the progress of other projects in strengthening UCDC’s capacity as a Global Fund PR, and to build the institution’s overall capacity as a major player in the Ukrainian health sector.

UCDC is a specialized agency of the Ministry of Health of Ukraine, which performs the functions of intersectoral and interdisciplinary coordination of enterprises, institutions and organizations involved in activities aimed at (i) prevention and treatment of HIV, TB and other infectious diseases; (ii) providing organizational and technical assistance to health care institutions, specialized health care institutions and structural units of health care institutions; (iii) performing diagnostics and providing medical preventive care to people infected with HIV/AIDS, tuberculosis, and other infectious diseases; (iv) and supporting organizations providing specialized health care, diagnostic treatment, counselling for people infected with HIV/AIDS, tuberculosis, and other infectious diseases.

UCDC currently functions as a Principal Recipient (PR) implementing HIV and TB grants of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM). Starting from January 2015, UCDC will be one of the three PRs implementing a single HIV and TB grant from GFATM for 2015-2017.  The LMG technical assistance efforts in Ukraine are focused on continuing the work with UCDC to strengthen their capacity to be (i) a strong PR under the Global Fund; and (ii) to be a strong institution managing the national HIV and TB programs in Ukraine. 

Objective

One of the GFATM’s special conditions (Special Condition 5, subject to revision when carried forward to the New Funding Model grant agreement) that UCDC is required to implement as a PR necessitates that UCDC shall provide an implementation plan on the transfer of human resources costs funded by the Global Fund, which will result in such costs being covered by national funding (“Transfer Plan”). Such Transfer Plan can be expected to include details on planned changes to the UCDC’s mandate and role in public health reform; /revised/ organizational structure of UCDC, /revised/ staff job descriptions, and the planned financial resources which will be required to fund the /revised/ organizational structure.  UCDC is planning to cut up a considerable number of current GFATM-funded positions in early 2015 due to a reduction in donor funding. 

Furthermore, there is a growing recognition that a large share of UCDC’s efforts is spent on tackling “urgent” ad hoc tasks at the expense of the strategic development of the organization, with a sub-group of “high performers” chronically overloaded with such tasks and becoming increasingly demotivated.  UCDC leadership would like to review the efficiency of current staffing structure together with the organization’s key functions to ensure limited resources are being used where they are needed most.

To support the UCDC during a time of funding reductions and having to make decision on staffing, LMG conducted a functional review, which examined basic institutional processes and basic staff duties and analyzed functional job of UCDC staff to find out (i) how they spend their time at work, (ii) functions that they are expected to perform vs. functions that they actually perform, and (iii) compare the findings of the interviews with existing job descriptions, UCDC’s strategic documents (such as Institutional Development Strategy for 2014-2016, Strategic Planning Framework for Operational Planning, UCDC Capabilities Statement, and UCDC Communications Strategy and Plan), core functions performed by the UCDC as an institution (both as a state enterprise and as an implementer of the internationally-funded projects and programs). As a part of functional review LMG also conducted individual sessions with key UCDC staff to establish “what is this that UCDC is going to be doing, and what people does UCDC need to do those core functions ”.

As a result a comprehensive 94-page report outlining the methodology, key findings and recommendations (including new organizational structure) has been prepared. To facilitate change within UCDC, LMG aims to revise the existing UCDC job descriptions and develop a comprehensive HR Manual and Employee handbook.

LMG requires local expert consultants to work with UCDC on developing revised UCDC job descriptions to align them with the proposed structure and developing a comprehensive HR Manual and Employee handbook.

Activities

It is planned that the local consultants will work with key UCDC staff members and LMG staff during up to 21 payable days and will be based in Kiev, Ukraine.

The consultant will be expected to complete the following activities:

1. Support development of revised job descriptions that would help to ensure optimal functionality of UCDC, maximize efficiency and effectiveness, and be aligned with UCDC’s new organizational and staffing structures;
2. Develop an HR Manual containing personnel management, talent growth and performance appraisal policies, tools and procedures.

The consultant will present draft deliverables to LMG staff to obtain feedback and develop final versions.

Experience and skills strongly preferred of local consultant                                

-          Academic background and professional training in human resources planning and analysis, management, economics or other related field (minimum Master’s Degree is required)

-          Experience in assisting organizations (both public and private sector, preferably) to undergo institutional transformation process, including through functional review, revision of management and leadership styles and approaches, organizational restructuring, workforce planning and job description development, putting in place new policies and procedures, such as performance appraisal and  talent management

-          Familiarity with functional review as well as talent management and performance appraisal tools

-          Experience with programs funded by international and private donors, and good knowledge of donors’ policies and procedures

-          Excellent analytical and writing skills

-          Fluency in Russian and/ or Ukrainian

Key Deliverables

1. Revised job descriptions that would help to ensure optimal functionality of UCDC, maximize efficiency and effectiveness, and be aligned with UCDC’s new organizational and staffing structures;
2. HR Manual containing personnel management, talent growth and performance appraisal policies, tools and procedures. The HR Manual shall contain the following chapters: (i) a package of information for employees (Employee Handbook) (ii) a chapter on HR management for HR Department (iii) talent growth, performance appraisal and efficiency incentivizing policies, tools and procedures.

The consultant will collaborate closely with all relevant UCDC staff members as well as with MSH LMG staff based in Kiev, Ukraine. Only short-listed candidates will be notified.

To apply, please submit your CV and cover letter to Alisher Latypov at [email protected] and Stanislav Sereda at [email protected]  by COB September 2, 2015.