The National Democratic Institute’s (NDI) Ukraine office invites all qualified candidates to apply for a Senior Program Assistant position in a dynamic, fast-paced organization that aims to strengthen and expand democracy in Ukraine. The senior program assistant would provide programmatic, administrative and logistical support to a program that seeks to promote greater women’s political participation and leadership.

Duties and Responsibilities:

General Programmatic Work

• In close conjunction with the program manager provide general assistance to all program operations;
• Assist in developing programs’ strategic planning documents such as work plans and evaluation plans;
• Maintain regular working contacts with NDI’s program partners among Ukrainian NGOs, government institutions and other stakeholders representing the programs as appropriate;
• Provide the country director and program manager with regular updates on program implementation;
• Represent NDI at the meetings and other events with the partners;
• Coordinate organization of NDI expert visits to Ukraine and their activities with regard to program implementation;
• Contribute to preparation of program reports by providing necessary information on the programs’ activities;
• Translate program materials into English/Ukrainian/Russian as needed;
• Maintain programs’ data bases.

Administrative Support

• Assist with and provide back-up for the day-to-day operations of the program, including answering telephones, screening calls, responding to routine program inquiries, ensuring prompt and accurate forwarding of messages;
• Produce error-free letters, agendas, borchures, memos and other documents as required; proofread and edit all documents for accuracy;
• Perform computer-related duties (mail merges using Microsoft Word, Access and/or Excel; tables; graphics; forms; labels; envelopes; etc.) as needed;
• Maintain routine paper and electronic filing of the program documents; ensure all files, mailing lists and other related records are accurate, up-to-date and well maintained.

Planning, logistics and event coordination

• Assist in organization of program events and outreach activities (seminars, conferences, consultations, round tables);
• Support the programs logistically, including renting the facilities, booking accommodation and meals, arranging travel, and compiling training materials;
• Prepare required financial reports of program events in accordance with NDI’s financial policies;
• Ensure the expenditures on program activities are congruent with the budget the policies.

Qualifications

• Bachelor Degree in Political Science, Public Administration, International Relations on related subject;
• Minimum of 2 years relevant work experience with non-governmental organizations, legislatures or political parties;
• Good knowledge of Ukrainian politics, its main actors, and processes is a plus;
• Experience in the field or good knowledge of gender problems is a plus;
• Experience in assisting grant management is a plus;
• Nonpartisan background and demonstrated ability to work effectively with senior political and civic leaders;
• Excellent interpersonal and communication skills;
• Excellent organizational skills, discipline and ability to solve problems;
• English proficiency, written and oral translation experience;
• Ability to travel intensively throughout Ukraine;
• Working knowledge of PC-based word processing and e-mail technologies;
• Ukrainian fluency, Russian language ability desirable.

How to apply: Please submit a resume/CV and cover letter to Oksana Shysh, Administrative Director of NDI/Ukraine, at [email protected] by September 1, 2013.

All candidates are strongly recommended to apply only in case they feel their qualifications correspond to the outlined requirements.

The National Democratic Institute is a nonprofit organization established in 1983 working to strengthen and expand democracy worldwide. Calling on a global network of volunteer experts, NDI provides practical assistance to civic and political leaders advancing democratic values, practices and institutions. Since opening an office in Kyiv in 1992, carrying out programs in political party development, parliamentary strengthening, safeguarding elections, civil society development and governance. NDI has provided assistance to thousands of political party activists and candidates across the political spectrum. Assistance has included seminars and workshops for local government candidates and their campaign teams. For more information, go to www.ndi.org