Capability Development Assistant

Primary Location:         Kyiv, Ukraine
NATO Body:                   NATO Representation to Ukraine
Schedule:                       Full-time  
Grade :                            Locally Engaged Staff 6
Salary:                            Euro 2268,84 per month (subject to local taxation)  
Application deadline:    23:59 on 13 April 2025

1. Post Context

The NATO Representation to Ukraine (NRU) facilitates political and military dialogue and co-operation between the Alliance and Ukraine, as well as coordinating NATO’s practical support to Ukraine.  

The NRU is a principal stakeholder in coordinating NATO’s Interoperability Road Map (IORM) and associated aspects of the Comprehensive Assistance Package (CAP), which provides a consolidated platform for NATO’s practical support to Ukraine.  The IROM and CAP enables Ukraine to become interoperable, resilient, to better provide for its own security, and to carry out essential reforms, in particular in the security and defence sector.   

The Defence Advisory Section within the NRU provides defence advisory assistance to Ukraine’s security and defence sector on the achievement of IORM goals, force development and the development and the implementation of Ukraine’s adapted Annual National Programme (aANP), which together aim to prepare Ukraine’s integration into the Alliance.  

Within the Defence Advisory Section, the Capability Development Team provides domain advise in furtherance of IORM goals.  The Capability Development Assistant supports the Domain Advisers, including in organisational and finance coordination.

2. QUALIFICATIONS AND EXPERIENCE

а. ESSENTIAL

The incumbent must: 

• be a citizen of Ukraine or have permanent residence in the country;  
• possess higher secondary education qualification with a minimum of 4 years of experience in administrative or procurement work OR upper vocational training/post-secondary degree in economics, finance or other relevant fields field with a minimum of 2 years of experience preferably relevant to financial management and accounting; 
• Demonstrate previous experience of project management; 
• have previous experience in drafting reports and memos, and developing budgets; 
• languages: English, level 4 (Upper Intermediate); Ukrainian, level 6 (Proficient); 
• demonstrate strong verbal & written communication skills; 
• have excellent computer skills (MS Office applications); 
• have no criminal record and pass security clearance. 

b. DESIRABLE

• The following would be considered an advantage: 
• previous work experience in a similar position; 
• previous work experience in an international organisation, embassy, and/or in a military environment; 
• flexibility to work outside of normal working hours when necessary; 
• very high English language proficiency, level 5-6 (Proficient). 

3. MAIN ACCOUNTABILITIES

• Daily assistance to the team of advisers of the Defence Advisory Section at the NRU including but not limited to: facilitating engagements with  stakeholders, including NATO Headquarters, embassies, international organisations, national partners. 
• Prepare detailed event budgets and financial reports, oversee tender processes, and manage project information systems, including data filing, comprehensive reporting, and other  tasks. 
• Organise meetings and events pertinent to the activity of the advisory team. 
• Execute proficient written and oral business communications, organise events, meetings, and visits tailored to project requirements, demonstrating exceptional organisational and coordination skills. 
• Provide translation services for correspondence and non-technical documents between English and Ukrainian, ensuring clear and accurate communication. 
• Uphold a professional, respectful, and client-focused approach in all interactions, demonstrating a commitment to service excellence. 
• Ensure the strict confidentiality and security of all NATO information, adhering to the highest standards of data protection and privacy. 
• Fulfil additional responsibilities as necessary, showing flexibility and a readiness to contribute to the team's success. 
• Perform other duties, as required. 

4. INTERRELATIONSHIPS

The Capability Development  Assistant works under the overall leadership of the Head of the NATO Representation to Ukraine, reporting to the Head of the Defence Advisory Section.  
 
Direct Reports: none  
Indirect Reports: none

5. COMPETENCIES

The incumbent must demonstrate: 

• Achievement: Works to meet standards.  
• Analytical Thinking: Sees basic relationships. 
• Clarity and Accuracy: Checks own work.  
• Conceptual Thinking: Sees patterns based on life/work experience. 
• Customer Service Orientation: Takes personal responsibility for correcting problems.  
• Empathy: Reads non-verbal cues and understands meanings. 
• Impact and Influence: Takes multiple actions to persuade. 

6. EMPLOYMENT CONDITIONS  

The basic salary for this post is Euro 2268,84 per month (subject to local taxation). Furthermore, the successful candidate will, receive social benefits (health care, including health and accident insurance).  

NATO may offer a three-year contract to the successful candidate, with the possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. This possibility is based on the needs of NATO and on the performance of the incumbent.

The nature of this position may require the staff member to travel for work and/or to work outside normal office hours.

NATO may put specific security and safety procedures in place, based on the security situation in Kyiv, Ukraine.  Security arrangements apply to all staff and all staff are required to follow instructions by the NRU Security Team, when on NRU premises or during duty travel.

The NATO Representation to Ukraine is a non-smoking environment.

7. HOW TO APPLY  

If interested, please contact: [email protected] indicating the job title in the subject line and attaching your CV and any other documents you deem relevant, such as a motivation letter.  Please provide contact details for at least two people who can provide reference regarding your performance in your previous position(s).  

The deadline for applications is 23:59 on 13 April 2025.  

NATO will accept no applications beyond this deadline.  

Recruiters will invite shortlisted candidates for on-line written tests and interviews.

Please note NATO will not accept submissions, in any phase of the recruitment and selection, prepared in whole or in part by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

NATO is committed to diversity and inclusion, and provides equal access to employment, advancement, and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.  

DATE THE JOB DESCRIPTION WAS ISSUED: 15/01/2025