TERMS OF REFERENCE
Trainers for training sessions on AI for NACP, NABU, SAPO, HACC and EUACI team

Background

The European Union Anti-Corruption Initiative in Ukraine (EUACI) Phase III is the largest EU-funded program focused on supporting Ukraine’s anti-corruption efforts. It is co-financed by the EU and implemented by the Danish Ministry of Foreign Affairs, with the program spanning from 2024 to 2027.

Ukraine's key anti-corruption institutions, including the National Agency on Corruption Prevention (NACP), the National Anti-Corruption Bureau (NABU), the Specialized Anti-Corruption Prosecutor’s Office (SAPO), and the High Anti-Corruption Court (HACC), are among the beneficiaries of the EUACI. These institutions play a crucial role in combating corruption, enhancing transparency, and strengthening the rule of law in Ukraine.

At the request of these institutions, the EUACI plans to organize 10 training sessions on the practical use of artificial intelligence (AI) tools and modern technologies in investigative, prosecutorial, judicial and administrative workflows. These sessions will also cover the ethical and moral implications of AI integration in daily operations of the mentioned bodies. To ensure high-quality training, the EUACI has launched a tender to select qualified trainers.

Objective

The assignment consists of organizing and conducting 10 training sessions. The aim of these sessions is to provide partipants with:

• Practical proficiency in using secure AI-powered tools to streamline administrative tasks, automate repetitive processes, generate reports, and structure documents;
• Knowledge of AI applications for analyzing large datasets, surveys, and research to enhance data-driven decision-making;
• An understanding of AI-driven methods for identifying patterns, risks, and anomalies in various types of data;
• Understanding current AI limitations and security considerations in judicial work;
• Ethical considerations to ensure responsible and transparent AI application.

The assignment includes organizing and conducting a total of 10 training sessions for representatives of key anti-corruption institutions and the EUACI team, namely:

• Two training sessions for the NACP staff;
• Three training sessions for NABU staff;
• One training session for SAPO staff;
• Three training sessions for HACC and Appellate Chamber of HACC (one for judges and two for Apparatus staff);
• One training session for the EUACI.

It is expected that each session will accommodate approximately 30 participants. The content should be tailored to the institutional context and practical needs of each group, while maintaining a structured and consistent approach across all sessions.

The selected Service Provider will be required to assess the specific needs of participants during the preparation phase through questionnaires (forms) and/or interviews. Based on this assessment, the provider will develop detailed agendas for each session. These agendas must be submitted at least 5 days before each training session and shared with designated representatives of the relevant institution and the EUACI representatives.

In addition, the Service Provider will be responsible for preparing and collecting registration forms for each training session as well as to conduct post-training surveys to gather participant feedback and measure the impact of the sessions.

The training sessions are to be scheduled between March 2025 and March 2026, with exact dates and locations to be confirmed in coordination with the EUACI and relevant institutions. It is preferred, however, that the sessions be conducted within a 6-month period during this timeframe (March 2025 and August 2025).

The sessions will be held offline at the premises of anti-corruption institutions or rented venues in Kyiv or the Kyivska Oblast or, if available, at the provider's premises, with venue costs covered separately by the EUACI.

Requirements for the Service Providers
The requested services may also be delivered by a company or a team of experts. In this case, at least one member of the team must meet the specified criteria:

• official registration as an individual entrepreneur or a legal entity according to the legislation of Ukraine;
• high education in the field of law, information technology, or related fields;
• proven experience in conducting training sessions in the field;
• familiarity and understanding of the operational context of anti-corruption institutions;
• fluency in Ukrainian.

Ability to provide premises for conducting the training sessions at a separate cost will be considered an advantage.

Estimated budget

The optimal budget for this assignment is EUR 10 000 for 10 training sessions. This budget is indicative and may be expanded to cover additional justified expenses linked to logistical support of the event, in particular premisses.

In case the Service Provider will be ready to provide premises and logistical support of certain training sessions, the budget may constitute up to EUR 15 000.

Payment

All the payments under the contract will be made in UAH according to the official NBU exchange rate published on the day of the invoice issuance by the contractor. The payment will be made upon receipt and approval by the EUACI of all the deliverables.

Evaluation

Bids will be evaluated in accordance with the criteria provided below:

How to apply

The deadline for submitting the proposals is 19 March 2025 17:00 Kyiv time.

All interested experts should submit (the bidding language is English):

• CVs of experts indicating experience in conducting training sessions and educational projects in this or related fields;
• Preliminary concept for training sessions (short bullet point draft, up to 2 pages) with approximate dates of conducting such sessions and estimated session durations;
• Financial offer (with a breakdown of expenses, such as daily rates, administrative fees, venue costs, and other relevant expenses). A template outlining these categories is provided in Annex 1. While its completion is not mandatory, bidders are encouraged to fill it out and submit it as part of the application.

All submitted documentation must be in English. Proposals containing materials in any other language will be deemed non-compliant and disqualified.

The proposal must include the required information and be submitted by the specified deadline to [email protected] copying [email protected]. Please ensure the email subject includes the title “Training sessions on AI”. The applicants should receive an auto-reply from [email protected] when the application is received. If an auto-reply is not received, please contact the EUACI.

Any clarification questions regarding the bid request should be addressed to [email protected], no later than 17 March 2025 17:00 Kyiv time.